Question 128

Does the executive use participation mechanisms through which the public can provide input in monitoring the implementation of the annual budget?
 * a. Yes, the executive uses open participation mechanisms through which members of the public and government officials exchange views on budget implementation.
 * b. Yes, the executive uses open participation mechanisms through which members of the public provide their inputs on budget implementation.
 * c. Yes, the executive uses participation mechanisms during the budget implementation phase, but either these mechanisms capture only some ad-hoc views, or the executive invites specific individuals or groups for budget discussions (participation is not, in practice, open to everyone).
 * d. The requirements for a “c” response or above are not met.
 * e. Not applicable/other (please comment).

OBS Guidelines
This question reflects the GIFT principles on “Inclusiveness” and “Timeliness” and assesses the extent to which the participation mechanism(s) used by the executive are truly interactive and involve a two-way conversation between citizens and the executive.

The drafting of this question and its answers are partially drawn from the IAP2 Spectrum of Public Participation, in particular with regards to the concepts of “involvement” (option “a” in the responses) and “consultation” (option “b”). See cdn.ymaws.com.

Please consider only participation mechanisms that the Ministry of Finance, lead budget agency, or central coordinating agency designated by the government to implement participation mechanisms (“the executive”) is currently using to allow the public to participate in monitoring the implementation of the annual budget. If the executive has designated a central coordinating agency to implement participation mechanisms throughout the national budget process, researchers may consider these mechanisms. Participation mechanisms used only by line ministries should not be used to answer this question. If there is more than one mechanism used by the executive, please select the deepest or most interactive mechanism that reflects the government’s efforts to incorporate citizens’ input into the implementation of the annual budget. The participation mechanisms can involve a range of different issues, such as revenue administration, public service delivery, public investment project implementation, including procurement, and the administration of social transfer schemes.

To answer “a,” the executive must use open participation mechanisms that involve the public in the implementation of the annual budget. This means that a public process is in place whereby CSOs and/or individual members of the public and government officials interact, and have the opportunity to express their opinions to each other in what can be considered a public dialogue between them (i.e., in-person and online discussion forums). Additionally, the mechanism should be open to any CSO and/or individual members of the public who wish to participate. By selecting this answer, the researcher must present evidence to support the presence of a public dialogue among citizens and government official. Examples include public meetings, online, deliberative exchanges, procurement complaint mechanisms, and social monitoring and dialogue.

Answer “b” applies if an open consultation mechanism is in place whereby members of the public (i.e., individuals and/or CSOs as well as academics, independent experts, policy think tanks, and business organizations) can provide their input on the implementation of the annual budget. This answer applies if the government is using a mechanism that is structured and well established, and not ad-hoc. The researcher must present evidence to support the presence of consultative processes through which the executive seeks out inputs from citizens. Examples include public hearings, surveys, focus groups, report cards, and online platforms that government officials actively manage to solicit inputs.

Answer “c” applies if the executive has established a mechanism or mechanisms to allow citizens to provide input on budget implementation, but:

and/or
 * 1) The mechanisms are not structured, happen only on ad-hoc basis, or not regularly.


 * 2) The executive consults with and/or interacts with, citizens, but there is discretion in who is allowed to participate, and the executive determines fully or partially such selection process by inviting specific groups (for example by making an open call but just to experts from a particular sector, or naming specific organizations). While it is not possible for all citizens and/or CSOs to participate in this or other phases of the budget process, options “a” and “b” apply if the government does not exercise any discretion in determining who is allowed to participate. While there is likely going to be self-selection, it is important that the selection is not made by the executive.

In cases where there is discretion in who is allowed to participate, to select answer choice “c”, the researcher must have evidence that the government is holding participation mechanisms that have some sort of public record (held in public, minutes of meetings released to public) so that all CSOs and members of the public can have knowledge of the meeting, who participated, and what was discussed.

Examples include hotlines, Facebook announcements, one-off meetings with NGOs in which there is a public record.

The researcher must present evidence to support selection of a “c” response.

Answer “d” applies if the requirements for a “c” response or above are not met or if the executive does not use public participation mechanisms during the budget implementation stage.

1) Amount of budget covered by mechanism
It is not necessary for the participation mechanism to cover the entire budget for it to be considered for a score above “d.” Examples:
 * Cameroon in OBS 2017: The Executive uses a mechanism to engage the public, but that mechanism only applies to the public investment budget ==> a mechanism that only covers a portion of the budget can yield an “a”, “b”, or “c” response for q128. See Cameroon Open Budget Survey 2017
 * Bulgaria in OBS 2017. In Q137, researcher confirmed that all topics are discussed, but the participation mechanism question only received a “c” response. Answer “a” applies for Q137. See Bulgaria Open Budget Survey 2017
 * Croatia in OBS 2017: there is a minimal level of public consultation during the execution phase, but only policy implementation is discussed, as well as the possible problems in the implementation and the potential solutions, but figures on budget execution are not discussed. Answer? “c”. Why? Paolo’s point is that budget implementation is important exactly because it allows policy to be implemented. So info about policy implementation without a budget dimension might in fact be better than info about budget implementation without a policy dimension. See Croatia Open Budget Survey 2017

(2) Guidance around participation mechanisms at a sub-national level
If researchers can prove that sub-national engagements do influence national budgets, please bring such cases to the team.

(3) What should we do if the participation mechanisms are organized by an agency other than the lead budget agency
In some countries, there is a Ministry of Public Administration that engages with citizens to monitor service delivery. In others, the Ministry of Planning engages in pre-budget consultations. The guidelines mention “central coordinating agency designated by the government to implement participation mechanisms”.

In OBS 2017 we accepted a few instances where the websites were operated by the Prime Minister’s Office but were clearly linked to one of the key topics that we list in Question 127 and Question 130. We should ask researchers to identify links with budget and the key topics we have listed. Please bring such cases to the team.